Assignments on Foundry can be classified under 4 different statuses each with varying permissions of what administrators can do to adjust settings and how they display on the admin and the learner dashboards.
This guide will clarify what is possible for each of these states and when each may be most useful for an administrator.
Quick Assignment Life Cycle:
Quick Assignment Statuses:
| Status | Scheduled | Started | Archived |
| Why use this? | I want to set up my assignment ahead of time so I am not rushing on the planned start date | On and after the Start Date, this is how I know invitations went out to learners. | I want to stop allowing all progress in this assignment and move it to the "Deactivated" tab. |
| Can I edit the assignment? | Yes, as long as it's before the Start Date | Only Due Date, Archive Date, and Reminder schedule | Only Assignment Name. |
| Can I manually add learners? | Yes, you can do so from the Quick List only. | Yes, you can do so from the Quick List only. | No |
| Invitations | No invites | Invites go out to scheduled learners on the Start Date. Anyone added later on will receive the invite when assigned. | No invites |
| Reminders | No reminders | Reminders go out as scheduled. | No reminders |
| Learner Dashboard | No Card Visible | Visible on Open tab until completed. | Visible on Closed tab if incomplete, but cannot click into the course. If complete, the learner can click "Review Content." |
| Learner Status (on Training Progress Report) | Yes. If assigned in the same Training Period, the learner will only see the course once on their dashboard with one progress record.
If assigned in a different Training Period, the learner will see the course twice on their dashboard and have two progress records. |
Yes. If assigned in the same Training Period, the learner will only see the course once on their dashboard with one progress record.
If assigned in a different Training Period, the learner will see the course twice on their dashboard and have two progress records. |
Yes. If the first assignment is Archived and another assignment is created in the same Training Period, the learner will only see the course once on their dashboard with one progress record of the first assignment. The due date and status will reflect the new assignment.
If the new assignment is in a different Training Period, the learner will see a new assignment on their dashboard that they did not start yet. |
| Can I unassign learners? | Yes | Yes | Yes, if assignment is not completed |
| Can learners be reassigned this content in the future? | Yes. If assigned in the same Training Period, the learner will only see the course once on their dashboard with one progress record.
If assigned in a different Training Period, the learner will see the course twice on their dashboard and have two progress records. |
Yes. If assigned in the same Training Period, the learner will only see the course once on their dashboard with one progress record.
If assigned in a different Training Period, the learner will see the course twice on their dashboard and have two progress records. |
Yes. If the first assignment is Archived and another assignment is created in the same Training Period, the learner will only see the course once on their dashboard with one progress record of the first assignment. The due date and status will reflect the new assignment.
If the new assignment is in a different Training Period, the learner will see a new assignment on their dashboard that they did not start yet. |
| Can I archive the assignment? | Yes. The assignment will change to "Archived" and all learners are unassigned. | Yes. The assignment will change to "Archived" and all learners' assignments will be "Closed" meaning they cannot continue progress. | No. It's already archived. |
Automated Assignment Lifecycle:
Automated Assignment Statuses:
| Status | Scheduled | Started | Closed | Archived | |
| Why use this? | I want to set up my assignment ahead of time so I am not rushing on the planned start date. |
|
I want to stop allowing all progress in this assignment and move it to the "Deactivated" tab. | ||
| Can I edit the assignment? | Yes, as long as it is before the Start Date. | Only Due Duration, Archive Date, and Reminder schedule. | Only Archive Date | Only Assignment Name. | |
| Can I manually add learners? | Yes, you will need to add learners to the acceptance criteria in order for them to be added to the assignment. | Yes, you will need to add learners to the acceptance criteria in order for them to be added to the assignment | Yes, you will need to add learners to the acceptance criteria in order for them to be added to the assignment | No | |
| Invitations | No invites |
|
Invites go out to scheduled learners on the Start Date. Anyone added later on will receive the invite when assigned. | No invites | |
| Reminders | No reminders | Reminders go out as scheduled. | Reminders go out as scheduled. | No reminders | |
| Learner Dashboard | No Card Visible | Visible on Open tab until completed. | Visible on Open tab until completed. | Visible on Closed tab if incomplete, but cannot click into the course. If complete, the learner can click "Review Content." | |
| Learner Status (on Training Progress Report) | Not Started, Selected |
|
Individual progress /participation status (Not Started, In Progress, Complete, Past Due) | Closed | |
| Can I unassign learners? | Yes | Yes | Yes | Yes, if assignment is not completed. | |
| Can learners be reassigned this content in the future? | Yes. If assigned in the same Training Period, the learner will only see the course once on their dashboard with one progress record.
If assigned in a different Training Period, the learner will see the course twice on their dashboard and have two progress records. |
Yes. If assigned in the same Training Period, the learner will only see the course once on their dashboard with one progress record.
If assigned in a different Training Period, the learner will see the course twice on their dashboard and have two progress records. |
Yes. If assigned in the same Training Period, the learner will only see the course once on their dashboard with one progress record.
If assigned in a different Training Period, the learner will see the course twice on their dashboard and have two progress records. |
Yes. If the first assignment is Archived and another assignment is created in the same Training Period, the learner will only see the course once on their dashboard with one progress record of the first assignment. The due date and status will reflect the new assignment.
If the new assignment is in a different Training Period, the learner will see a new assignment on their dashboard that they did not start yet. |
|
| Can I close the assignment? | Yes. The assignment will change to "Closed" and all learners are unassigned. | Yes. The assignment will change to "Closed" and no new learners can be added. Learners already assigned can continue progress. | No. It is already Closed. | No. It is already Closed. | |
| Can I archive the assignment? | Yes. The assignment will change to "Archived" and all learners are unassigned. | Yes. The assignment will change to "Archived" and all learners' assignments will be "Closed" meaning they cannot continue progress. | Yes. The assignment will change to "Archived" and all learners' assignments will be "Closed" meaning they cannot continue progress. | No. It is already Archived. |